← Templates & Guides
📋 Meeting Schedule Template
Template and guide for planning visitor meeting schedules in Shanghai.
How to Use the Template
✦Make a copy of the Meeting Schedule Template — do not edit the original. Open Template →
✦Tab 2 — Meeting List: Discuss and fill in all meetings and activities (name, date, owner, speaker, duration, audience, deck, invite status, recording needed).
✦Tab 3 — Agenda Calendar: Transfer all meetings into the weekly calendar grid (Mon–Fri, 9AM–6:30PM) for a clear visual overview of the visit schedule.
✦Tab 4 — Trip Tips: Note any special considerations (e.g., food allergies, visitor preferences).
✦Send meeting invites and book rooms based on the finalized schedule.
Useful Links
✦Subscribe to China Prod & Tech (Public) shared calendar and add it when sending invites so all colleagues can see the schedule. Subscribe to Calendar →
✦How to book a meeting room in Google Calendar. Room Booking Guide →
✦Event Spaces guide for available rooms and pantry. Event Spaces →